University of Wisconsin–Madison

Employee Appeals

The University of Wisconsin-Madison provides specific processes for employees and applicants for employment to follow to request an accommodation, or to file a formal appeal or grievance when there is alleged discrimination on the basis of disability.

Please read the policies and processes carefully. Questions may be directed to the ADA Coordinator in the Office of Compliance or the Disability Coordinator/Employment in the Office for Equity and Diversity.

Employees

  • Request for Accommodation

    All employee requests for individual disability accommodation(s) are made under the appropriate employee disability accommodation policy or to the Office for Equity and Diversity when the employee is not covered under one of the policies.

    Those policies currently in place include:

    1. Faculty Reasonable Accommodation Policy and Procedures
    2. Academic Staff Disability Accommodation Policy
    3. University Staff Disability Accommodation Policy
  • Appeal/Grievance Process

    Faculty

    1. If an individual faculty member disagrees with a reasonable accommodation request decision, the faculty member may appeal by filing with the UW-Madison ADA Coordinator as provided for in the Faculty Reasonable Accommodation Policy and Procedures at Section IV.
    2. A faculty member who has a complaint of disability discrimination I, unrelated to a request for an accommodation, may, as appropriate, (i) pursue a grievance under FPP 8.15, or (ii) pursue a discrimination complaint with the Office of Compliance Equal Opportunity Complaint Investigator.

    Academic Staff

    1. If an academic staff member disagrees with a reasonable accommodation request decision, the academic staff member may file an appeal with the ADA Coordinator as provided for in the UW-Madison Academic Staff Disability Accommodation Policy at Section VII.
    2. An academic staff member who has a complaint of disability discrimination, unrelated to a request for an accommodation, may, as appropriate, (i) pursue a grievance under Academic Staff Policies and Procedures (ASPP) Chapter 7, or (ii) pursue a discrimination complaint with the Office of Compliance Equal Opportunity Complaint Investigator.

    University Staff

    1. If a university staff member disagrees with a reasonable accommodation decision, the university staff member may file an appeal with the ADA Coordinator as provided for in the UW-Madison University Staff Disability Accommodation Policy at Section VII.
    2. A University staff employee who has a complaint of disability discrimination, unrelated to a request for an accommodation, may, as appropriate, (i) pursue a grievance under the university staff grievance procedure (HR Policy 17.01) or (ii) pursue a discrimination complaint with the Office of Compliance Equal Opportunity Complaint Investigator.

    Other Employees (i.e., Limited Appointees, Temporary Employees)

    Individuals not included in any of the above classifications or covered by the above described appeal or grievance policies or processes should contact the ADA Coordinator in the Office of Compliance. The ADA Coordinator will determine whether to refer an individual to one of the existing processes for handling appeals regarding an individual’s request for an accommodation, or refer the individual to the Office of Compliance Equal Opportunity Complaint Investigator.

Applicants for Employment

  • Request for Accommodation

    Faculty

    Applicants for faculty positions may make requests for individual disability accommodations under the UW-Madison Faculty Reasonable Accommodation Policies and Procedures (Section II).

    Academic Staff or University Staff

    Applicants for academic staff or university staff positions may make requests for individual disability accommodations under the UW-Madison Academic Staff Disability Accommodation Policy (Section III.A.), or the UW-Madison University Staff Disability Accommodation Policy (Section III.A.), respectively.

  • Appeal/Grievance Process

    Applicants who disagree with the reasonable accommodation request decision or otherwise believe they were discriminated against on the basis of disability in the application process may file a complaint with the appropriate external agency (i.e., Wisconsin Department of Workforce Development, Equal Rights Division; Federal Equal Employment Opportunity Commission).

    Copies of the various policies, procedures and other documents mentioned above are available from one or more of the following: UW-Madison Office of Human Resources, Office for Equity and Diversity, Secretary of the Faculty, Secretary of the Academic Staff, Secretary of the University Staff, the Divisional Disability Representative (DDR) and the ADA Coordinator.

Questions? Contact:

Cathy Trueba
ADA Coordinator
Email: cathy.trueba@wisc.edu or ada_coordinator@wisc.edu
Voice: (608) 265-3259; Relay calls accepted
Office of Compliance
361 Bascom Hall
500 Lincoln Dr.
Madison, WI 53706

Summary prepared by the ADA Coordinator March 17, 1995. Revised by the ADA Coordinator, Office of Compliance in consultation with the Office for Equity and Diversity, Office of Human Resources, and Office of Legal Affairs October 2016.