Trainings

The university is committed to creating a campus community that is free from sexual harassment and sexual violence. This training gives you clear information about:

• The university’s definitions of sexual harassment and sexual violence, including scenarios to highlight how these behaviors can happen in different settings.
• Strategies that UW-Madison uses to prevent sexual harassment and sexual violence.
• Bystander intervention strategies to use when you see these behaviors on campus.
• Ways you can support someone who experiences sexual harassment or sexual violence.
• Confidential resources that UW-Madison employees can use on campus and in the Madison community.
• Available options for reporting sexual harassment and sexual violence.
• UW-Madison’s policies and procedures for responding to sexual harassment and sexual violence reports.

All UW Madison faculty, academic staff, university staff, and limited appointees who receive a paycheck from the University are required to complete the training. This includes employees-in-training, temporary employees, and employees on a project appointment.

Please note: If you are a graduate or professional student who is also employed by the university, do not take this training. You are instead required to take the graduate and professional student training. More information on that training can be found here.

When do I need to complete this training?

Employees will be notified of this training requirement as part of their on-boarding process or through their HR rep. Training should be completed within the first month of employment.

Is the training offered in languages other than English?

Yes; the online training is available in 中文/Chinese, Hmoob/Hmong, नेपाल/Nepali, Español/Spanish, and བོད་ཡིག/Tibetan. Employees can choose which language version they prefer after logging into the Canvas course. 

Is Prevent Sexual Harassment and Sexual Violence at UW-Madison required every year?

No, it is not an annual training. Training is required within the first 30 days of your hire at UW-Madison and every four years after. You will be notified by the Office of Compliance or your local human resources representative when you are required to renew your training.

Why do I need to take the training?

This training supports our institutional commitment to a safe and equitable campus. It also satisfies a UW Board of Regents mandate for all UW System employees.

I hold a zero dollar or volunteer appointment, or emeritus status with UW-Madison– am I required to take the training?

At this time, only employees who receive a paycheck from the university are required to complete the training. However, if you have regular contact with our students and employees within your role (e.g., externship supervisor, mentor, etc.), we highly recommend that you complete the training so that you are familiar with our campus policies and resources.

How do I complete the training requirement?

Registration for the online training is hosted by the Office of Human Resources (OHR), Learning and Talent Development (LTD). Employees will receive an invitation link to register for the training course through LTD. Once registered, employees will receive a direct link to the training module or you can access the training under your MyWisc/Course-Services/Canvas link.

Do I need to complete the training in one session?

No. You can stop at any point and resume where you left off when you re-enter the training module.

After registering, if you need to get back to the training, please follow these steps:

1. Go to hr.wisc.edu/professional-development
2.  Click on Review Your Course History
3. After logging in, click the name of the training and the link to Canvas will be at the bottom of the description

By clicking Yes and then Submit on the last screen in the training, you will be logged as having completed the training.

How can I check my completion status?

Follow the steps below to check that your completion has been recorded in your LTD learner transcript:

1. Go to hr.wisc.edu/professional-development
2. Click on Review Your Course History
3. After logging in, you will see the course in one of two places:
   1. On the Registration tab – click the title to manually pull the completion information into the HR system.
   2. On the Transcript tab – the attended column will show “Complete” and the grade will show “100”. If it does not show “Complete”, click on the event name to pull the completion information from the online system

Please note, the LTD system will update overnight. If you do not see your completion record after 24hrs, please confirm that you have taken both the training module and the training quiz in Canvas. You must take both for your completion to be reflected. If you have any questions, please contact titleix_coordinator@wisc.edu.

Periodic reminders will be sent to employees to enroll and complete the training by the stated deadline. Completion data will be provided to the Office of Compliance, Deans and Directors, and the Title IX Coordinator on a regular basis to ensure the campus is meeting its training obligation in this area.

What happens if I don’t complete the training?

Employees who do not complete the training will not be eligible for general wage adjustments or performance pay increases.

What if an employee I supervise does not complete the training?

Policy language endorsed by the Campus Advisory Group on Sexual Assault and Misconduct states that supervisors are responsible for ensuring their employees complete the training. Supervisors will not be eligible for general wage adjustments or performance pay increases if employees in their responsibility areas do not complete the training unless efforts to obtain their supervisee’s compliance without success are documented. This policy is currently under review.

What can I do if I find the training content to be triggering for me?

Employees who find this content to be triggering can schedule an individual meeting with Employee Assistance Office (EAO) for an alternative training. EAO was selected to offer this training as they are a confidential resource on all employee matters. Employees do not need to provide any reason for requesting the EAO training, they simply need to make the appointment. The alternative training will focus primarily on resources available to employees and ways to report sexual harassment and sexual violence. This option is provided to sensitively balance the expectation that all employees receive training on this important topic with the personal experience an employee may have.

Responsible Employees have a duty to report to the Title IX Coordinator any information they receive that suggests a violation of the UW-Madison Policy on Sexual Harassment and Sexual Violence has occurred or is occurring. They are not allowed to keep confidential information reported to them suggesting such a violation has occurred or is occurring. These employees are required to:

• Be familiar with the definitions of sexual harassment and sexual violence;
• Be familiar with this and other related policies;
• Be familiar with confidential and other resources on campus and in the community to which to refer a reporting individual;
• Be familiar with the duty to report information they receive about potential acts of sexual harassment or sexual violence to the Title IX Coordinator and be prepared to explain this duty to anyone who is considering reporting such information to them.

People designated as “Responsible Employees” are in positions where they are seen as trusted representatives of the university. Please contact your HR representative for specifics if you have further questions. Additional information about the expectations of Responsible Employees can be found in the UW-Madison Policy on Sexual Harassment and Sexual Violence.

What is the deadline for this training?

Please take the training as soon as possible after receiving notification from the Sexual Misconduct Resource and Response Program. The training will take approximately 15-minutes to complete and you will be required to take the training on an annual basis. You will continue to receive notifications until you are in compliance with the annual training requirement.

Is this the same as the Sexual Harassment training I’ve already taken?

No. Prevent Sexual Harassment and Sexual Violence at UW-Madison is a separate training that is required of all employees every four years. The Responsible Employee training is only required of designated “Responsible Employees” and it is an annual requirement.

How do my reporting requirements as a Responsible Employee compare to my other reporting requirements on campus?

This chart can help you understand that various reporting requirements you may have on campus.

As a Responsible Employee, Do I have an obligation to report when only one of the individuals involved is associated with campus?

You should report anything related to our campus activities, services, students, or employees regardless of if it occurs on or off campus

Do my reporting obligations change if I know of the incident via the victim or the aggressor/perpetrator?

Please report relevant information regardless of how you learned about the potential misconduct. Please note that you may also learn about an incident from a third party.

Should I report if the involved parties work for the state but not UW-Madison?

If none of the involved parties are affiliated with campus and if the behavior in question did not take place on campus, you are not required to report. However if you would like to report, we can help connect you with the appropriate individual within that agency or to law enforcement.

Should I report if the involved parties are part of the UW System but not UW-Madison?

If one or more of the involved parties is involved with any part of the UW System, please report.

When I try to complete the training, it says I’m already registered but I can’t figure out how to review the content.

Since you are already registered, you can complete the course by going to “my.wisc.edu” and searching for “Canvas” – this should bring you to a link that will allow you to access your courses in the Canvas learning management system. Click on this year’s Responsible Employee training to get started.

I have completed the quiz successfully, but I keep getting notifications that I’m not in compliance.

In order to be in compliance, you must complete both the full training module, and successfully complete the quiz.

I reviewed the training module and completed the quiz – Why am I still receiving notifications?

Remember, the online training is required every year – so you will get reminders on an annual basis. If you have completed the training within the past year and still have not been marked “complete,” it may be that you reset the training module by restarting it after you finished once. If you think this is the case, please contact TitleIX_Coordinator@wisc.edu and explain the problem.

The Sexual Misconduct and Clery Crimes in Youth Activities: Reporting and Prevention training allows Authorized Assistant Custodians to complete three different university training requirements in one convenient session. The content is specifically focused on those who have supervision or custodial care of minors in youth programs and activities. This training combines content from the following three trainings:

• Prevent Sexual Harassment and Sexual Violence at UW-Madison
• Responsible Employee
• Campus Security Authority (Clery)

Note: If you are not responsible for the custodial care or supervision of minor(s) in a youth activity, you are not required to take this training. Please see the Office of Youth Protection’s Taxonomy of Youth Activities for examples of youth activities that do not take custodial care of minors.

Any University of Wisconsin – Madison employee or volunteer who is responsible for the custodial care and/or supervision of minor(s) in youth activities must complete this training on an annual basis. These individuals are considered Authorized Assistant Custodians within the Youth Protection Policy.

Examples of Authorized Assistant Custodians include:

• Volunteers supervising youth in an afterschool drama program
• Staff responsible for supervising youth in an overnight camp

Examples of employees or volunteers who are not Authorized Assistant Custodians:

• Housing employees who are not responsible for the custodial care of youth
• Campus and Visitor Relations employees who give tours to youth and their parents

For more information on the Youth Protection Policy or training requirements for youth activities, please visit the Office of Youth Protection website.

How do I know if I am an Authorized Assistant Custodian?

You are considered an Authorized Assistant Custodian if you work or volunteer in a youth activity where you are responsible for the custodial care and supervision of minor(s). Authorized Assistant Custodians must complete this training regardless of the length of time they are working or volunteering in a youth program, whether it is for one day or one month. For more information on understanding the different roles in youth activities, please see the Roles & Responsibility Levels in Youth Activities handout from the Office of Youth Protection.

If I am an Authorized Custodian (or “Program Director”), do I need to take this training?

No. While Authorized Custodians (often referred to as “program directors”) are welcome to take this training, it is not required; instead, Authorized Custodians are required to take the three trainings mentioned above (Prevent Sexual Harassment and Sexual Violence at UW-Madison, Responsible Employee, and Campus Security Authority).

I am an Authorized Adult, do I need to take this training?

No. If you are an Authorized Adult, you do not have supervision or custodial care of minors. Therefore, you are not required to complete this training.

How often is this training required?

This training is required annually for University employees and volunteers whose duties include supervision and/or custodial care of minor(s) in a youth activity.

How do I access this training?

To access the training, please click the “Register for Training” button above. Each user will be required to create an account and can do so using their email address. Entering a NetID is optional (but not required) to access the training. For users who use screen-reader technology, are accessing the training on a mobile device, or would like to print out the training content, there is a text-based version of each section of the training. The text-based version can be accessed at the beginning of each module.

What about the Mandatory Reporting for Child Abuse and Neglect training?

All staff and volunteers who work with youth are still required to complete the Mandatory Reporting for Child Abuse and Neglect training every two years. Please refer to the Staff Trainings Page on the Office of Youth Protection (OYP) website for more information about the trainings required for each role that works with youth. You can also refer to OYP’s Report Child Abuse webpage or this training’s Resources page for more information on reporting child abuse and neglect.

Who do I contact with additional questions?

If you have questions about the training, please contact Lindsey Peterson, Deputy Civil Rights and Title IX Coordinator for Youth Programs, at lindsey.peterson@wisc.edu or 608-265-3181. You can also view the training’s Resources page for additional information and resources.

Spring 2017 Introductory Sensitive Case Training

Fall 2017 Sensitive Case Training

November 2017 Hearing Panel Training

November 2017 Presentation on the Neurobiology of Traumatic Events

September 2018 Hearing Panel Training

Fall 2018 Sensitive Case Training

2019 Title IX and Student Misconduct

Fall 2020 Sensitive Case Training

August 2022 Presentation on Sensitive Cases

August 2022 Presentation on Sensitive Cases Addition

Nonacademic Misconduct Hearing Packet

SUNY Student Conduct Institute’s Educational Portfolio

The Neurobiology of Sexual Assault: Implications for First Responders

Effective Interventions for Problematic Sexual Behavior

Title IX: The Past, Present, and the Future

Title IX Hearings: Lessons Learned in 2021

Title IX Hearings: Ten Potential Challenges to Anticipate

California Western School of Law – San Diego Title IX Webinars

Institutional Compliance Solutions Overview of New Title IX Regulations and their Implications for School Districts

Institutional Compliance Solutions Overview of Addressing Stalking Allegations Under Title IX

Grand River Solutions Decision Maker Training

Association of Title IX Administrators Training Materials

SUNY Student Conduct Institute’s Educational Portfolio

SUNY TIX Investigator Training Slides

S.P.A.C.E. Toolkit

Intersections of Sexual and Domestic Violence within LGBT Communities

July 2021 Title IX Regulations and Clery Case Studies

Title IX, Clery, Compliance & Conduct: Professional Development Presentation

July 2021 Title IX and Clery Case Studies PD Training

Sexual Harassment and Youth

Additional professional development activities attended by the Title IX Coordinator, investigators, decision makers, and staff who facilitate the informal resolution process are listed in the spreadsheet available here.  Availability of materials created by non-UW entities may be limited and subject to copyright law.  For questions about a particular professional development activity listed on the spreadsheet, please email TitleIX_Coordinator@wisc.edu