(Last updated: September 14, 2022)
Introduction
Use this guide to create an accessible, inclusive event for everyone, including people with disabilities.
Event Announcement
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- Announce event early
- Post announcement to program website, even if sending and email or flier:
- Include Text of email attachments in email body to improve screen reader access.
- Use the Center for User Experience’s Email guides for more suggestions.
- Include Text of email attachments in email body to improve screen reader access.
- Include an accessibility tagline statement informing attendees how to request a disability accommodation.
- Sample statements are available on the Accessible Tagline Statements for Event Announcements guide.
Event Materials
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- Include the following statement on printed event-materials:
- “This document is available in alternative formats upon request by contacting (name, host department) at (phone number/email).”
- Have program materials/documents available:
- Electronically – Post to Box or Google drive and generate a go.wisc.edu shortened URL to provide to attendees
- Large-print format – usually no smaller than font size 18
- Include the following statement on printed event-materials:
Parking and Transportation
Parking
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- Inform attendees of the nearest available parking lots with ADA parking stalls.
- Create a wheelchair drop-off/pick-up assistance closer to event location
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Shuttle
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- Any shuttle service should have wheelchair lift.
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Facilities
Facilities Feature |
Details |
Entrance |
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Emergency Exits |
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Restrooms |
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Elevator |
|
Event Room/Space
Room/Space Features |
Details |
Clear path of travel |
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Stage |
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Seating |
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Communication |
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Microphones |
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Assistive Listening Devices (ALDs) |
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Projection Screens |
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Videos |
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Other Considerations
Consideration |
Details |
Day of Event |
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Service Animals |
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Maintaining Accessible Events |
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Questions and Additional Information
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- Contact the ADA Coordinator at ada_coordinator@wisc.edu or (608) 265-6018
- Visit Accessibility@UW-Madison for additional resources and information.