When do I need to complete this training?
Employees will be notified of this training requirement as part of their on-boarding process or through their HR rep. Training should be completed within the first month of employment or on the specified training dates for in-person group training for employees who do not have access to a computer as part of their regular employment or require translation services for Spanish, Chinese, Hmong, and Tibetan.
Your HR reps will be notified of the exact dates, times and locations and share this information with employees, as appropriate. Prior to the group training, please review the appropriate language fact sheet upon hire. Please note, the Office of Compliance is currently working with Cultural Linguistic Services to offer online versions of the training in multiple languages. Human Resources representatives will be notified when these additional trainings are available.
中文 / CHINESE
HMOOB / HMONG
ESPAÑOL / SPANISH
བོད་ཡིག / TIBETAN
Is training on preventing sexual harassment and sexual violence required every year?
No, it is not an annual training. Training is required within the first 30 days of your hire at UW-Madison and you may be required to take the training again in three to four years. You will be notified by the Office of Compliance or your local human resources representative if and when you are required to renew your training.
Why do I need to take the training?
This training supports our institutional commitment to a safe and equitable campus. It also satisfies a UW Board of Regents mandate for all UW System employees.
I hold a zero dollar or volunteer appointment, or emeritus status with UW-Madison– am I required to take the training?
At this time, only employees who receive a paycheck from the university are required to complete the training. However, if you have regular contact with our students and employees within your role (e.g., externship supervisor, mentor, etc.), we highly recommend that you complete the training so that you are familiar with our campus policies and resources.
How do I complete the training requirement?
- Online training: Employees with access to a workplace computer will complete the online training. Registration for the online training is hosted by the Office of Human Resources (OHR), Office of Talent Management (OTM). Employees will receive an invitation link to register for the training course through OTM. Once registered, employees will receive a direct link to the training module or you can access the training under your MyWisc/Course-Services/Canvas link.
- In-person training: Employees unable to complete online training will be offered in-person training. Information about registering for in-person training will be provided at a later date. In- person training will also be provided in Spanish, Hmong, Tibetan, Nepalese, and Chinese.
Do I need to complete the training in one session?
No. You can stop at any point and resume where you left off when you re-enter the training module. By clicking Yes and then Submit on the last screen in the training, you will be logged as having completed the training.
How can I check my completion status?
Follow the steps below to check that your completion has been recorded in your OTM learner transcript:
- Go to wisc.edu/catalog (link opens in new window).
- Click Login in the upper left-hand corner of the page
- Login with your NetID and password.
- If not directed back to the catalog, please go back to wisc.edu/catalog.
- Click on My Registration and Learning Transcript in the top black task bar.
- Click on the Transcript tab and find your registration.
The Attended column will show “Complete” and the Grade will show “100”. If the grade does not show “Complete”, click on the event name to pull the completion information from the online system.
Periodic reminders will be sent to employees to enroll and complete the training by the stated deadline. Completion data will be provided to the Office of Compliance, Deans and Directors, and the Title IX Coordinator on a regular basis to ensure the campus is meeting its training obligation in this area.
What happens if I don’t complete the training?
Employees who do not complete the training will not be eligible for general wage adjustments or performance pay increases.
What if an employee I supervise does not complete the training?
Policy language endorsed by the Provost’s Advisory Group on Sexual Assault and Misconduct states that supervisors are responsible for ensuring their employees complete the training. Supervisors will not be eligible for general wage adjustments or performance pay increases if employees in their responsibility areas do not complete the training unless efforts to obtain their supervisee’s compliance without success are documented. This policy is currently under review.
What can I do if I find the training content to be triggering for me?
Employees who find this content to be triggering can schedule an individual meeting with Employee Assistance Office (EAO) for an alternative training. EAO was selected to offer this training as they are a confidential resource on all employee matters. Employees do not need to provide any reason for requesting the EAO training, they simply need to make the appointment. The alternative training will focus primarily on resources available to employees and ways to report sexual harassment and sexual violence. This option is provided to sensitively balance the expectation that all employees receive training on this important topic with the personal experience an employee may have.